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Home » Tools & Tips » Tools & Tips Overview » Microsoft Teams Resources » Instructor's Guide for Teams Setup

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IT Help Request

Instructor's Guide for Teams Setup

Step 1: Log in to Teams via your Office 365 account

  • Access Office 365 through your Outlook application or launch the Teams app from your computer.
  • If you have more than one Teams account, log out of your other account first.

click the apps button

Step 2: Select Teams, create a new Team

  • Select the Teams button on the left sidebar. Click “Join or create a team”
  • Select "Other" as the Team type

click the Teams button - create a new team

select other as the Team type

Step 3: Name the team, set the privacy to Private

  • Name the team for the course ID and term, such as: MGMT500 WN21-1OL.
  • Set the Privacy settings to Private.

set the privacy settings

Step 4: Add all of the students in your class

  • Begin typing the student name in the box.  Add each student as they are discovered.
  • Click CLOSE when you are finished.

add students to the Team

Step 5: Create Channels for each group of students

  • Add a Channel for each group of students.

add a channel

Step 6: Name the Channel, set the Privacy settings

  • Set the Privacy setting. This setting cannot be changed later!
  • “Private” limits access and viewing only to members of the Channel.

set the privacy setting

Step 7: Add students to each Channel

  • Start typing the student name, click Add when discovered.
  • Note: You can only add a student to a Channel when they have already been added to the Team, as a whole.
  • When you are finished, click Close.

add students to the channel

Step 8: Share the Team URL with students

  • Share the Team link with students (post in your course).
  • Direct students to enter the Channel they have access to.

share the Team URL with students

Options & Techniques

Post text chat and files for all students

  • To post text chat or files for all participants to access, select the General Channel.

use the general channel for all participants

Student participation: Check Channel analytics for student participation over time.

click Manage settings then select Analytics

Pin a file at the top: To pin a file at the top, click the “3-dot” button and select “Pin to top”.

use pin to top to pin a file to the top of the list

Channel info: In each Channel, click the info button on the upper right to view a snapshot of Members and activity.

click the info button to see channel info at a glance

Replicate a prior Team: Create a new Team by using a prior Team as a template.

replicate a Team using a prior Team

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