Whether you are using Zoom for a course, business meeting or conducting a training or orientation session, there are some general best practices that will make your session a success.
- Prepare content ahead of time. Create PowerPoint presentation slides and plan on using application sharing to demonstrate activities to reinforce content.
- Add in a “Welcome” slide to the beginning of your presentation.
- Practice, practice, practice. Do a dry run and become familiar with the session content and Zoom settings and options.
- Provide opportunities for participants to interact. For example, include features such as application sharing, web tours, multimedia and polling.
- Open web pages and applications needed for application sharing before session begins.
- Find a quiet place with no distractions to facilitate the session.
- Consider your environment. What will the participants see? Is the setting appropriate for the audience? Is the lighting adequate? (Windows migh cause excessive glare or create a silhouette effect.) Vertical blinds in a window or striped/heavily patterned clothes can cause distracting illusions. Feeling adventuresome? Try a virtual background. Learn how here.
- Join your session early (at least 30 minutes). Give yourself enough time to run a video and audio check and to open any web pages needed for your session.
- Greet participants as they join your session.
- Speak clearly and ask your participants if they can hear you at the beginning of the session. If you don’t get a response, type this question in the chat box.
- Remind your participants to check their test their microphone (if using) and speakers.
- Be aware of noise: Conference microphones are sensitive, particularly at close range. Typing, rustling papers, tapping, or clicking pens near the microphone can be distracting to other attendees. Side conversations may be picked up by the microphone as well. Use the mute button if you are in a noisy environment or will not be speaking for some time.
- If you plan on recording your session, don’t forget to click on the record button. It is best to start the Recording when you are ready to begin the actual presentation.
- Watch the Chat window for text messages and the Participants window for new participants joining the session.
- Ask questions and provide opportunity for interaction and engagement.
- At the end of your session you can pause/stop the recording or it will end automatically once you end the session.
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